This typically refers to Harrassowitz print and electronic subscriptions. Harrassowitz contacts us with a notice if a journal title we subscribe to has a price increase greater than 7%. Currently, the emails are sent to Carmel Thompson and Andrea Klyn. Andrea contacts the liaison about the price increase with details about the subscription. The information about the price increase is included on the Periodical Significant Price Increase spreadsheet. After the liaison responds, Andrea renews or cancels the title with Harrassowitz.
On the next two tabs are examples of the emails sent to liaisons in regards to significant price increases.
If there is a subscription, outside of Harrassowitz, that has a significant price increase use the next tabs as an outline to contact the appropriate person to make a decision about renewal.
Here is the outline for the email sent to liaisons for significant price increases for electronic materials.
Hi [liaison],
[Journal title] has a significant price increase. This title is paid with [department] funds.
[Prior year] Price Breakdown:
Publisher Price: [$$$]
Service Charge: [$$$]
Total [Prior year] Price: [$$$}
[Next year] Price Breakdown:
Publisher Price: [$$$]
Service Charge: [$$$]
Total [Next year] Price: [$$$]
% Increase: [%%%]
[Type of subscription]. [Notes about Post Cancellation Access, including what our PCA dates are]. [Other relevant notes about the subscription]. [Notes about aggregator access].
Publisher usage: (do not include more than 5 years of usage and 3 years of cost per use)
2017: [###]
2018: [###]
2019: [###]
etc: [###]
2018 Cost per use: [$$$]
2019 Cost per use: [$$$]
Aggregator usage: (do not include more than 5 years of usage)
[Aggregator 1] ([coverage dates]):
2017: [###]
2018: [###]
2019: [###]
etc: [###]
[Aggregator 2] ([coverage dates]):
2017: [###]
2018: [###]
2019: [###]
etc: [###]
[Ranking on renewal spreadsheet].
Do you want to renew?
Here is the outline for the email sent to liaisons for significant price increases for print materials.
Hi [liaison],
[Journal title] has a significant price increase. This title is paid with [department] funds.
[Prior year] Price Breakdown:
Publisher Price: [$$$]
Service Charge: [$$$]
Tax: [$$$]
Total [Prior year] Price: [$$$]
[Next year] Price Breakdown:
Publisher Price: [$$$]
Service Charge: [$$$]
Tax: [$$$]
Total [Next year] Price: [$$$]
% Increase: [%%%]
[Type of subscription]. [Other subscription options - if no other subscription options available note that]. [Other relevant subscription notes]. [Aggregator Access].
Print Usage:(do not include more than 5 years of usage)
2017: [###]
2018: [###]
2019: [###]
etc.: [###]
Electronic Usage (if available): (do not include more than 5 years of usage)
2017: [###]
2018: [###]
2019: [###]
etc.: [###]
Aggregator usage: (do not include more than 5 years of usage)
[Aggregator 1] ([coverage dates]):
2017: [###]
2018: [###]
2019: [###]
etc: [###]
[Aggregator 2] ([coverage dates]):
2017: [###]
2018: [###]
2019: [###]
etc: [###]
[Ranking on renewal spreadsheet].
Do you want to renew?
A new spreadsheet is created each year. It is saved in the shared folder here: newlibdata/Periodicals/(Year).
In the decision column, if a decision has not been received from a liaison, the cell is highlighted. In the Date Notified Harrassowitz column the cell is highlighted if the decision has not been sent to them yet. This makes it easy to know which actions need to be taken.
The information gathered is:
Format: print, p+e, electronic
Fund
Title
ISSN
Publisher
This Year's Price
Estimated Next Year's Price: I have found that sometimes, though we are receiving a notice, it is not always increased.
Estimated % Increase
Next Year's Price, if renewed
% Increased if renewd
Liaison
1st year for increase?: Does this title have a significant price increase year after year?
Decision
Date Notified Liaison
Date Notified Harrassowitz
